Introduction
This privacy policy describes how personal data is collected and processed in the context of the [INSIDE-COVE] project, funded by the European Union’s Horizon Europe programme. The consortium is fully committed to protecting your privacy and handling your data in a secure, transparent, and lawful manner. All data is processed in accordance with Regulation (EU) 2016/679 (the General Data Protection Regulation – GDPR) and, where applicable, Regulation (EU) 2018/1725.
Purpose of Data Processing
Personal data is processed for specific and legitimate purposes. These include responding to inquiries submitted via the website’s contact form, managing registrations and participation in project-related events such as webinars or workshops, sending updates and newsletters if you have consented to receive them, and analyzing anonymized usage patterns to improve the website’s functionality and user experience. Your data will not be processed for purposes beyond those for which it was collected.
Data Controller and Contact
The data controller for this processing activity is [Insert Coordinating Institution and Name], on behalf of the INSIDE-COVE consortium. Any questions, concerns, or requests regarding your personal data may be directed to info@inside-cove.eu.
Types of Personal Data Collected
Through contact and registration forms, we may collect your name, email address, affiliation, professional title, and any information voluntarily included in your message or registration. For web analytics purposes, anonymized data may be collected, such as the pages you visit, session duration, and your city-level location based on anonymized IP information. These data are collected in a way that does not allow us to identify you directly.
Legal Basis for Processing
The legal basis for processing personal data depends on the purpose. Data submitted through contact forms or event registrations is processed based on the project’s legitimate interest to respond to inquiries and manage participation. Where data is used for communications such as newsletters, it is processed based on your explicit consent, which you may withdraw at any time without affecting prior processing. Website analytics data is processed based on legitimate interest, with full respect for user anonymity and privacy.
Use of Cookies and Analytics
This website uses cookies to improve functionality and gather aggregated statistical data. Cookies related to audience measurement, such as _pk_id and _pk_ses, help us understand user behavior on the site without identifying individual visitors. These cookies are set to expire after 13 months and do not allow for personal identification. You can control or delete cookies via your browser settings. Please note that disabling cookies may limit some website functionality.
Data Sharing and Transfers
Personal data is accessible only to authorized members of the INSIDE-COVE consortium and trusted service providers bound by confidentiality obligations. No data will be sold or shared with third parties for marketing purposes. Data may be shared with EU institutions, such as the European Commission or funding bodies, only where legally required. No data is transferred outside the European Economic Area unless appropriate safeguards are in place.
Data Retention
Personal data is stored only for as long as necessary to fulfill the purposes for which it was collected. Data collected through forms or emails will be retained for a maximum of five years after the project’s end, unless legal obligations require otherwise. Website analytics cookies are retained for up to thirteen months. If a request or inquiry leads to a legal appeal or extended correspondence, related data may be retained until resolution.
Data Subject Rights
You have the right to access your personal data, request its correction or deletion, object to its processing, or request restriction of processing. You may also request a copy of your data in a commonly used, machine-readable format. If the processing is based on your consent, you may withdraw it at any time. To exercise your rights, please contact us at [Insert Contact Email]. We will respond without undue delay, and in any case within one month, unless an extension is justified by the complexity of your request.
Rights to Lodge a Complaint
If you believe that your rights under data protection law have not been respected, you have the right to lodge a complaint with your national data protection authority. In the European Union, you may also contact the European Data Protection Supervisor (EDPS) at https://edps.europa.eu.
External Links
This website may include links to third-party websites. These external sites are governed by their own privacy policies, and we are not responsible for their content or data protection practices. We encourage you to read the privacy policies of any third-party websites you visit.
Updates to this Policy
This privacy policy may be updated from time to time to reflect legal or operational changes. Any updates will be published on this page with a clear indication of the date of the most recent revision. We encourage users to review this policy periodically.